Vacancy no.: BEY/DC/2023/27
Publication date: 22 September 2023
Application deadline (midnight local time): 06 October 2023
Job ID: 11271
Department: RO-Arab States/DWT-Beirut
Organization Unit: RO-Arab States/DWT-Beirut
Location: Amman
Contract type: Fixed Term
Contract duration: 12 months (Renewable subject to availability of funds)
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 16767 (JOD) yearly.
Description of Duties
Project Administration
- Serve as focal point for administrative/programming coordination of project implementation, involving liaison with Workers’ Center in Irbid, ILO Amman office and at Regional Office, Beirut, to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
- Provide general Office/Project assistance, handles routine administrative tasks, advice, and guidance to staff with regard to administrative procedures, processes and practices including support to project-related missions and activities, preparing budgets, coordinating travel and lodging of officials and participants, recruitment and payment of resources persons, taking notes at meetings/seminars and extend translation support to the Project Coordinator as per requirement.
- Collect information, on subject matter activities of the area. Clear outgoing documents for conformity with established procedures and accuracy of statements before being signed by the supervisor.
- Compile, summarize, and enter data on project delivery and record/register/control plans on the status of projects at each project cycle and programming activities for monitoring and evaluation purposes.
- Draft non-substantive correspondence on projects and programme activities and reports related to project activities in accordance with ILO and Donor’s requirements.
- Arrange internal and external meetings and appointments for in-coming missions, including high-ranking officials.
- Support Workers’ Center Association to comply with legal requirements as part of building its capacity.
Required qualifications
Education
Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.
Experience
At least five years of operational or administrative support work experience including providing financial operations support services. Experience of working with an enterprise resource planning (ERP) system.
Languages
Excellent knowledge of English and Arabic.
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